Maxio: billing software platform

Maxio publishes one price: Grow at $599 per month for businesses with up to $100k in monthly billings, with Scale quoted above that. Seats are free, so the only levers are volume and modules. Buy it if you want billing and GAAP-shaped revenue reporting from one vendor. Skip it if revenue recognition depth is the point, because that is an unpriced module.

Rajat GuptaEditorial LeadReviewed 16 October 2026Pricing checked 16 October 2026 against the Maxio pricing page

Maxio in brief

Maxio publishes one price: Grow at $599 per month for businesses with up to $100k in monthly billings, with Scale quoted above that.

Price: $599 / month (Grow) · Flat monthly fee up to $100k monthly billings, then quoted
Best for: B2B SaaS needing billing and revenue reporting in one platform
Watch out for: You give up any pricing visibility the moment your billings cross $100k a month.

The short answer

Buy Maxio if you run B2B SaaS or subscription billing, you invoice under $100k a month so the published $599 per month Grow plan applies, and your finance team wants deferred revenue, A/R aging and SaaS metrics out of the same system that raises the invoices. Unlimited users at no extra charge means the whole revenue team can be in it.

Skip it if advanced revenue recognition, expense amortisation, multi-entity or EU hosting are the reason you are shopping, because every one of those is an unpriced optional module rather than a plan feature. Skip it too if you want to evaluate before talking to anyone, since no free trial is listed and both plans route to a demo.

Where Maxio fits

Maxio is billing plus the finance reporting that usually sits downstream of billing, sold as one platform. It is the company formed from Chargify and SaaSOptics, which explains the shape: Chargify brought subscription and usage billing, SaaSOptics brought revenue recognition and SaaS metrics, and the merged product is pitched at B2B SaaS, AI and subscription businesses. The vendor says it serves more than 2,000 of them. If your current setup is a billing tool plus a spreadsheet that produces the deferred revenue schedule, Maxio is aimed squarely at retiring the spreadsheet.

The billing side is broad for a mid-market platform. Both published plans include fixed billing, usage-based billing, milestone-based billing, e-invoicing, proforma invoices, consolidated invoicing, discounts and coupons, a product catalogue, contract terms, customer hierarchies with parent and child relationships, self-service signup pages, a customer portal, renewal management, collections and dunning, and 20+ payment gateways. Maxio Payments is the vendor's own processing, reconciliation and surcharging option, with no published fee.

The reporting side is where Maxio differentiates, and it is specific rather than dashboard-shaped. Named finance reports include advanced revenue summary, A/R aging, an A/R aging health trend, contract details as an audit report with item-level revenue and a deferred revenue waterfall, roll forwards, deferred revenue by transaction, an open balance diagnostic, payment summary, expense summary covering cash outflow against accrual expense for GAAP and IFRS purposes, state sales for sales tax reporting and days sales outstanding. Separately there are SaaS metrics reports: cohorts, renewal rate, projections, top customers and the subscription momentum report that covers opening, new, lost, expansion, contraction and closing balances.

The pricing model removes the two frictions finance teams most often hit with billing software. There is no per-seat charge at all, so adding the controller, the AR clerk and the revenue accountant costs nothing, and there is no percentage of billings, so your bill does not scale with revenue inside a band. What you get instead is a cliff: the published Grow plan covers up to $100k in monthly billings, and everything above that is a quote. That is simple to model and unforgiving at the boundary.

Integration coverage is adequate rather than deep. Accounting connectors are QuickBooks, Xero and NetSuite. CRM connectors are Salesforce, HubSpot and Pipedrive. Beyond those, the vendor claims 85+ built-in integrations plus around 6,000 more through Zapier. If your system of record is a larger ERP than NetSuite, or you need warehouse-level data export, confirm the path by name before you shortlist, because nothing on the pricing page addresses it.

Maxio pricing

Maxio publishes one price and quotes the other. Checked on 16 October 2026, Grow is $599 per month for businesses with up to $100k in monthly billings, and Scale, for anything above $100k in monthly billings, routes to a quote. Users are free on both. That makes the model unusually easy to model and unusually sensitive to one number: your monthly invoiced volume. The optional modules, which is where a finance-led evaluation usually ends up, carry no published prices at all.

What Maxio publishes

Grow: $599 / month (Monthly price, with agreements paid annually by default)For businesses with up to $100k in monthly billings. Automated invoicing and billing, subscription management, payment processing, 20+ payment gateways, usage-based billing, collections and dunning, and 1-click financial reports, A/R management and revenue recognition at the standard level.
Scale: Quote-based (Custom contract)For businesses with over $100k in monthly billings. Advanced financial reports, advanced A/R management and advanced revenue recognition, advanced revenue management, expense amortisation, metering and rating, and multi-entity support.

Figures as published on the Maxio pricing page and checked on 16 October 2026. The plan comparison marks financial reports, A/R management and revenue recognition as standard on Grow and advanced on Scale, without defining what either level contains.

With no seat charge and one published figure, four things decide your cost.

Your monthly billings, measured at the peak. The $100k monthly billings threshold is the whole structure: under it you pay $599 per month, over it you are in a quote. A business with a December spike or an annual renewal cycle can cross the line in one month of twelve, so run the full year rather than the average, and ask in writing how a tier change is triggered and priced if you cross mid-term.
Which optional modules you need, none of which is priced. Advanced revenue management, A/R management, expense amortisation, milestone-based projects, multi-entity, event-based billing and EU hosting are listed as modules rather than plan features. For a finance team buying Maxio because of its revenue reporting, at least one of these is usually in scope, so ask for each as its own line item rather than accepting one platform number.
What standard means against advanced. The plan table marks financial reports, A/R management and revenue recognition at two levels and does not say what separates them. This is the most consequential ambiguity on the page: a company assuming Grow's standard revenue recognition covers its close can discover otherwise after signing. Get the functional difference in writing, report by report, before you choose a tier.
Payment term and contract length. Default agreements are paid annually, monthly and quarterly payment are described as premium options, and the vendor says pricing is flexible based on contract term length. Two unpublished adjustments, then: an uplift for paying monthly and a discount for committing longer. Ask for both as numbers in the same conversation.

What costs extra

Optional modules with no published price: advanced revenue management, A/R management, expense amortisation, milestone-based projects, multi-entity, event-based billing and EU hosting.
Maxio Payments, covering payment processing, automated reconciliation and surcharging, is listed as part of the platform with no published fee.
Monthly or quarterly payment instead of the default annual agreement, described as a premium option with no published uplift.
Nothing is published about implementation, onboarding or migration, in either direction. No fee is listed and no statement says the work is included.

Implementation and commercial terms

The rows below are what the Maxio pricing page confirms as of 16 October 2026. Where a row records that nothing is published, treat it as a question for the quote.

Published price: Grow at $599 / month only. Scale is quoted.
Pricing basis: Monthly billings volume, with the published plan capped at $100k per month.
Per-user charge: None. The pricing FAQ says you can have as many users as you like at no additional charge.
Default payment term: Annual. Monthly and quarterly are premium options.
Multi-year discount: Offered. Pricing is described as flexible based on contract term length, with no figure.
Implementation fee: None published on the pricing page.
Free trial: None listed. Both plans route to a demo.
Included on both plans: Usage-based billing, subscription management, recurring billing, collections and dunning, 20+ payment gateways.

Budget Maxio in two parts: the plan, which is a published $599 per month if your monthly billings sit under $100k, and the modules, which are not published at all. For a straightforward subscription business under the threshold that needs billing plus standard reporting, this is one of the easier numbers to plan against in the category, and the absence of seat charges means it stays flat as the team grows. For a finance-led buyer who needs revenue recognition depth, multi-entity or expense amortisation, the published figure is the opening line of a quote. Settle what standard means against advanced before you decide which of those two buyers you are.

Source: the Maxio pricing page, checked 16 October 2026. Confirm current prices with the vendor before you budget.

What Maxio gives up

You give up any pricing visibility the moment your billings cross $100k a month. There is no published band above the threshold, no published volume ladder and no stated basis for the Scale quote, so a growing company moves from a number it can plan against to one it has to negotiate, with no anchor to negotiate from. If you expect to cross the line within the contract term, ask for the Scale price now rather than at renewal, while you still have a live alternative.

You give up the modules that a finance team usually buys this platform for, at least at the published price. Advanced revenue management, expense amortisation, A/R management and multi-entity are all optional and all unpriced. The pitch is billing and revenue recognition in one flow, and the published plan contains the standard version of recognition. That gap between the pitch and the plan is the single thing to pin down in writing.

You give up a self-serve evaluation. No free trial is listed and both plans route to a demo request, so even the priced tier arrives through a sales process. Free trials exist on the platform only as something you offer your own subscribers. With annual payment as the default, the commitment lands earlier than with a billing tool you can sign up to and test in a sandbox, so ask for a scoped proof of concept on your own data and an exit clause if it fails.

You give up ERP reach beyond a short list. Accounting integrations are QuickBooks, Xero and NetSuite. For a company on a larger ERP, or one that needs billing and revenue data landing in a warehouse rather than an accounting package, nothing published tells you how that works or what it costs. Confirm the path and the price by name, because a reporting platform that cannot reach your system of record creates the reconciliation work it was bought to remove.

You give up a straightforward comparison with percentage-priced competitors. Maxio's flat fee is cheaper than a percentage of billings at some volumes and dearer at others, and the crossover depends entirely on your own invoiced amount. The honest way to run the comparison is to model your own twelve months against each vendor's published mechanics rather than comparing headline numbers, because the headline numbers are not measuring the same thing.

How Maxio compares

The useful split in this category is the pricing mechanic, not the feature list. Maxio charges a flat monthly fee up to a volume threshold, then quotes. Chargebee and Recurly charge a monthly fee plus a percentage of what you invoice, so their cost rises with revenue continuously rather than stepping at a cliff. Zoho Billing charges per organisation with seat add-ons, which is the cheapest entry here and the narrowest in revenue reporting. Zuora publishes nothing and its site returned errors to every request on 16 October 2026. Every price below comes from that vendor's own pricing page, checked on 16 October 2026.

Tool	Best for	Price	Where it breaks
Maxio	B2B SaaS wanting billing plus deferred revenue and SaaS metric reporting	$599 / month up to $100k monthly billings, Scale quoted	Advanced revenue management, multi-entity and EU hosting are unpriced modules
Chargebee	Usage and hybrid billing with a published entry rate	$0 + 0.80% or $99 + 0.65% of monthly invoicing volume (Flow)	Contract terms, discounting approvals and multi-entity sit above Flow
Recurly	Subscription businesses with an included monthly billings allowance	From $249/month + 0.9% of billings, first $40K monthly included	Engage from $1,600 and RevRec from $850 per month are separate products
Zoho Billing	Smaller teams wanting subscription billing at a low published rate	$50 or $100 per org/month, $39 or $79 billed annually	Seats are capped at 3 and 10, then $9 per user per month
Zuora	Large enterprises with complex monetisation models	Not published, quote only	The pricing page could not be accessed on 16 October 2026

What to test in a Maxio demo

No free trial is listed, so this is a demo and a scoped proof of concept rather than a self-serve pilot. Because one published price covers everything under $100k in monthly billings, the demo's job is not to establish cost. It is to establish which side of the plan boundary you are on, and what the standard tier of reporting actually contains.

Settle the standard against advanced question first, report by report. Take the named reports your close depends on, deferred revenue by transaction, roll forwards, contract details, A/R aging and days sales outstanding, and ask which of them behave differently on Grow. Get the answer in writing, because the plan table makes the distinction without defining it.
Load your own catalogue and your least tidy contracts. Test a fixed plan, a usage-based plan, a milestone-based engagement if you run them, a mid-cycle change with proration, and consolidated invoicing across a parent and child customer. Customer hierarchies and renewal management are where migrations break, so make the demo show them with your data.
Run twelve months of your billings against the $100k threshold. Include renewals, annual prepayments and any seasonal spike. If any month crosses it, ask for the Scale quote in the same conversation and ask how the tier change is triggered and priced mid-term, because that is the one answer the published page cannot give you.
Connect the ledger you actually run. QuickBooks, Xero and NetSuite are the published accounting integrations, so if you are on one of those, post a month of invoices and revenue entries and verify them in the ledger yourself. If you are on something else, this is the step where you find out what you are commissioning.
Price the commercial shape alongside the modules. Ask for the monthly or quarterly payment uplift, the multi-year discount, each optional module you need as a line item, and any implementation or migration cost, since none of those is published. Then ask what Maxio Payments costs if you intend to process through it, because that fee is unpublished too.

Frequently asked questions about Maxio

How much is Maxio?

Maxio publishes one price. As of 16 October 2026, Grow is $599 per month for businesses with up to $100k in monthly billings. Scale, for anything above $100k in monthly billings, is quote-only, and the optional modules such as multi-entity and expense amortisation carry no published price at all.

What is Maxio used for?

Subscription billing and the finance reporting that follows it. It raises recurring, usage-based and milestone-based invoices, runs collections and dunning across 20+ payment gateways, and produces deferred revenue, A/R aging, roll forward and days sales outstanding reports plus SaaS metrics such as cohorts, renewal rate and subscription momentum.

Does Maxio charge per user?

No. The pricing FAQ states that you can have as many users as you like at no additional charge, so your controller, revenue accountant and AR clerk can all have logins without changing the bill. Cost is driven by monthly billings volume and by which optional modules you select.

What happens if my billings go over $100k a month?

You move to the Scale plan, which is quoted rather than published. Nothing on the pricing page says how the change is triggered or priced, so if a seasonal month or an annual renewal cycle might take you over the line, ask for the Scale price and the mid-term change mechanics in writing before you sign Grow.

What is the difference between standard and advanced reporting on Maxio?

The pricing page marks financial reports, A/R management and revenue recognition as standard on Grow and advanced on Scale, and does not define either level. That is the most consequential ambiguity on the page, so get the difference confirmed report by report against the ones your close depends on.

Does Maxio handle revenue recognition?

Yes, at two levels. The published Grow plan includes revenue recognition at the standard level, while advanced revenue management and expense amortisation are optional modules with no published price. Reports include deferred revenue by transaction, roll forwards and a contract details audit report with a deferred revenue waterfall.

Does Maxio have a free trial?

No free trial of the platform is listed as of 16 October 2026. Both plans route to a demo, so even the published Grow plan is bought through a sales conversation. Free trials appear on the platform only as something you can offer your own subscribers.

Which accounting systems does Maxio integrate with?

QuickBooks, Xero and NetSuite on the accounting side, plus Salesforce, HubSpot and Pipedrive for CRM. The vendor also claims 85+ built-in integrations and around 6,000 more through Zapier. If your system of record is a larger ERP, confirm the path by name, because the pricing page does not address it.

Can I pay Maxio monthly?

Yes, at an unpublished premium. Maxio says default agreements are paid annually, with monthly and quarterly payment offered as premium options, and that pricing is flexible based on contract term length. No figure is published for either the monthly uplift or the multi-year discount, so ask for both as numbers.

Is Maxio the same as Chargify?

Maxio is the company formed from Chargify and SaaSOptics, so Chargify buyers land on this pricing page. No separate Chargify plan set or price is published any more. If you hold legacy Chargify paper, ask which published plan your account maps to at renewal and which entitlements are now priced modules.